MLArchiver’s Compliant Process
Capture Email and IM Traffic in Real-time
- Inbound, Outbound, internal and external
- Exchange, Notes/Domino, Kerio, Google, and O365
- Full-text index of all messages and attachments
- Instant Messages, including Bloomberg
- Legacy Ingestion from other archive system
Securely Archives and Protects Every Record
- Stores all messages in native format
- Preserves records with records retention rules
- Single instance storage
- Encryption (cloud)
- Data Replication
- Legal Hold Management
Analytic Engine with over 50 Categories
- Full policy enforcement
- Categorizes messages into 50+ compliance and measurement categories
- Trading terms and lexicons
- Real-time alerts and reports on potential policy violations
- Reduced risk and enforces policies
Fast and Accurate Search and Retrieval
- Search by senders, receivers, text strings and date ranges
- In-depth legal discovery with Boolean expressions, fuzzy searches, proximity searches and more.
- Bulk message export.
- Compliance tools
- Access through web interface or Outlook
EU Directive, Data Protection Act of 1998
Organizations worldwide have an obligation to keep emails as “corporate records”; similar to any paper document, emails are evidence of business transactions and communications.
Federal Rules of Civil Procedure
In more than 90% of court cases email is introduced as evidence. Federal Rules of Civil Procedure allow any defendant or plaintiff to request emails as evidence, and the opposing side must produce them at their cost. This effects nearly all businesses, especially in manufacturing, life science, and healthcare.
SEC & FINRA
SEC 17a(4), FINRA 3010, Books and Records Rules
Brokerage, Hedge Funds, Advisors
This mandates that all electronic communications are captured and stored in a unalterable format, for 3-7 years, and produced upon request.
HIPAA mandates that all electronic records containing personal and confidential information, or information pertaining to a patient, are held for the “life of a patient”.
Freedom of Information Act
K12, local gov, fed gov and contractors
All electronic communications are “public records” and must be retained and produced on request by anyone making a FOIA request.
Effects all publicly traded companies. Requires full record keeping
FDA 21 CFR Part 11
Requires strong record keeping of all records, including emails for the life of a drug, plus a number of years.
Department of Defense
Similar to Freedom of Information Act, requires full transparency of communications and must be produced on request.
IT wants to reduce costs and move older messages to a long-term archive, with employees given access.
Review of emails for internal HR and corporate concerns, pre- litigation review, enforce corporate policy
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